Medical dictation app: talk it through, read it back in minutes
Hear2Text works as a medical dictation app for clinicians, educators and trainees with more recorded audio than anyone has time to write up. Dictate a letter or a referral into your phone and upload it, or paste a link to a lecture, and a timestamped transcript comes back in minutes, in any of 100 languages. We are not HIPAA compliant and do not sign BAAs, so identifiable patient information should stay out of it unless your own compliance review says otherwise.
The recording is the easy part. The write-up is the job.
Dictated letters, teaching sessions, case discussions, journal club: the audio exists in seconds and then waits weeks for somebody to type it. Meanwhile every tool offering to help is vague about the one thing you have to be certain of, which is what happens to the file.
Documentation overload
Letters, referrals, handovers, teaching notes. Each one is time spent facing a screen rather than a person, and they arrive faster than any clinic day clears them.
Charting after hours
Work that should have ended at six follows you home and gets typed at nine with one hand on a laptop. The recording took a moment to make; the write-up takes the evening.
Terminology that generic tools stumble over
Drug names, dosages and abbreviations are precisely where consumer dictation falls apart, and text you cannot trust has to be read twice, which puts the time straight back where you saved it.
Compliance you cannot delegate
A recording of a patient cannot go just anywhere, and a compliance badge on a vendor's marketing page does not move that responsibility off your desk. Knowing exactly what a tool does and does not cover is part of the decision.
A transcript in minutes, and a straight answer about the rest
Upload a file or paste a link and Hear2Text returns timestamped text, with the speakers separated, in any of 100 languages, at 95-99% accuracy on clear audio. What it is not is a clinical documentation system: no BAA, no chart integration, no note templates. That makes it a good fit for lectures, grand rounds, dictation you transcribe yourself, research interviews and conversations you have consent to record, and the wrong fit for anything identifiable that has not been through your own compliance review.
From recording to write-up, with medical dictation software
- ✗See the patient
- ✗Type notes during the visit, or after it
- ✗Fight the EHR interface for every field
- ✗Finish the charting after hours
- ✗Risk burnout, and mistakes along with it
- See the patient
- Record it, with consent, and stay in the conversation
- Get the transcript back with speakers and timestamps
- Read the summary, check it against the audio
- Keep the evening for something other than typing
AI transcription for doctors, with the patient's consent first
Recorded consultations, intake calls, care conferences and research interviews come back as clean text with each voice on its own line and a timestamp on every segment, so you can jump straight to the moment instead of scrubbing for it. Consent and local policy come first; we hold no certification that would cover the recording for you. Speaker labels come on every plan; naming the voices is part of the $9.99/month plan.
Get StartedSpeech to text for doctors, then a summary worth reading
The paid plan writes an AI summary of any transcript and gives you an assistant you can question about it: what the differential was, which studies were cited, what the group agreed to follow up. Answers come from the transcript itself, with the timestamp to check them against. There are no note templates, so what you get is a faithful account of what was said rather than a chart entry, and whatever you keep you write into your own system.
Get StartedWhat actually protects the file
Hear2Text is not HIPAA compliant and signs no business associate agreement. No SOC 2, no ISO 27001, no certification of any kind. What it does have is encrypted transfer, files that remain yours, and deletion whenever you ask for it. Read that as the plain description it is: enough for lectures, teaching material, dictation and consented recordings, and no substitute for the review your organization would run on anything identifiable.
Get StartedUse Cases
Consultations you have consent to record
With the patient's agreement and your service's sign-off, the conversation comes back as text with each voice separated, so nothing important rests on what you can recall an hour later.
Dictation you record yourself
Talk the letter, the referral or the teaching note through on your phone, upload the file, and paste the text into your own system. No dictation service in the middle and no queue to wait in.
Care conferences and team meetings
An hour of multidisciplinary discussion becomes searchable text with speaker labels, and the paid plan's summary pulls out what was agreed, which helps when four people remember the plan four different ways.
Procedure and technique walkthroughs
Narrate a procedure while you teach it and keep the transcript as the written version. Timestamps let a trainee jump to the step they are stuck on rather than sit through the whole recording again.
Handover and huddle recordings
The handover everyone half-remembers, kept as text instead of a photo of a whiteboard. Record it only where local policy allows, because the content is as sensitive as it sounds.
Key Features
Clinical language, and where to double-check it
Ordinary clinical speech comes through well, at 95-99% accuracy on clear audio, but there is no custom word list or terminology tuning to set up. Read rare terms and dosages back against the recording before you rely on them.
Private, not certified
Encrypted transfer, files that stay yours, deletion on your say-so. No certification and no BAA, which means anything identifiable needs your own compliance review before it gets near an upload box.
Text that travels by copy and paste
There is no EHR integration and nothing writes into a chart. You get Word, PDF, TXT, SRT and VTT on the paid plan and TXT on the free one, which paste into whichever system you already work in.
Check any term against the audio
Every segment is timestamped, so a drug name or a dose you want to confirm is one click away from the second it was said. That is worth more than the dictionary we do not have.
Summaries instead of templates
The paid plan summarizes a transcript and answers questions about it, which covers the what-did-we-agree part. There are no SOAP or clinical note templates and nothing is formatted as a chart entry.
Who said what
Speaker identification separates clinician, patient and family across a long recording, so a three-way conversation reads like one, on every plan. Naming each voice comes with the $9.99/month plan.
Frequently Asked Questions
Is AI transcription HIPAA compliant?
Does it understand medical terminology?
Can I use this with my EHR?
Is there a free medical dictation app?
Can it generate SOAP notes?
Can you record doctor appointments?
Start with the recordings you are free to transcribe
The free plan is 120 minutes every week, resetting each Monday, with no credit card, enough for a lecture and a teaching session. Unlimited minutes, speaker names, AI summaries and every export format are $9.99/month or $89.99/year.