Hear2Text

Meeting Transcription From Your Recordings

Upload a recording from Zoom, Teams, Google Meet or your phone, or paste a Zoom cloud-recording link, and get a timestamped transcript you can edit and export. The free plan includes 120 minutes every week.

Transcribe a meeting recording

Paste a Zoom cloud-recording link, or press Transcribe to upload the file

Free plan: 120 minutes every week. Recordings up to 500 MB and 6 hours.

Transcribe Recorded Zoom, Teams and Meet Calls

Hear2Text does not join your calls. Turn on recording in Zoom, Teams or Google Meet, or leave a phone recording on the table, and upload the file when the meeting ends. Zoom saves local recordings to a Zoom folder in Documents; cloud recordings can be shared as a link you paste here. Files up to 500 MB and 6 hours are accepted. Accuracy is highest when each person has their own microphone; people talking over each other and a laptop at the far end of a conference room lower it.

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Recaps and Action Items From the Transcript

An hour of talk rarely needs to be reread in full. On the paid plans, AI summaries turn the transcript into a short recap of what was discussed, the decisions taken and the follow-ups people agreed to, and you can ask the assistant for a list of action items with the owner named for each. Treat it as a first draft: check owners and deadlines against the transcript before you send it round, because a vague "I can look into that" can be read either way.

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Take the Notes Where You Work

Copy the text straight from the editor, or export TXT on the free plan and Word, PDF, SRT or VTT on the paid plans. Paste the notes into your wiki, attach the PDF to the follow-up email, or add the SRT to the recording before you share it. There is no Slack, calendar or CRM integration, so the file is how the notes travel.

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Ask questions about the meeting

Once the meeting is transcribed, ask the AI assistant about it in plain words: what was decided about the launch date, who offered to send the budget, what the client said about pricing. Answers come from the transcript itself, so you can check them against the timestamps. The assistant is part of the paid plans.

  • Jump to the part where a topic came up
  • List who agreed to do what
  • Recap the decisions in a few lines
  • Pull exact quotes with their timestamps
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How meeting transcription works

Record the meeting as you normally do, then hand Hear2Text the file or the link.

  1. Step 01

    Add the recording

    Upload the file Zoom, Teams, Meet or your phone saved, or paste a Zoom cloud-recording share link.

  2. Step 02

    Hear2Text transcribes it

    The spoken language is detected automatically, and a timestamped transcript is ready in minutes.

  3. Step 03

    Review and name speakers

    Read it through in the browser, fix names and jargon, and on the paid plans replace the speaker labels with the names of the people in the call.

  4. Step 04

    Export and send

    Export TXT on the free plan, or Word, PDF, SRT and VTT on the paid plans, and send it to the team.

Who uses meeting transcripts

Anyone who records calls and needs to know afterwards what was said, decided and promised.

  • Remote Teams

    A team spread across time zones records its planning call, and colleagues who missed it read the summary the next morning instead of watching an hour of video.

  • Project Managers

    A project lead uploads the weekly status call and asks the assistant who promised what, then pastes the list into the tracker.

  • Sales Teams

    A sales rep transcribes a discovery call to quote the client's own words about their budget and deadline in the proposal.

  • HR and Recruiting

    A recruiter records a panel interview with the candidate's consent and shares the transcript, so every interviewer scores the same answers instead of memories.

What you get from a meeting transcript

  1. Speaker Labels

    Each voice gets a label such as Speaker 1 or Speaker 2 on every plan, and on the paid plans you can replace it with a real name.

  2. Action Items on Request

    Ask the assistant for the action items and it lists each task with the person who took it on, pulled from what was said.

  3. Timestamped Segments

    Every segment carries a timestamp, so a quote in the notes can be traced back to the moment it was said in the recording.

  4. Meeting Summaries

    AI summaries on the paid plans condense a long call into the topics, decisions and next steps, ready to paste into a follow-up email.

  5. Exports You Can Send

    TXT on the free plan; Word, PDF, SRT and VTT on the paid plans. There are no direct integrations, so the file is how the notes move.

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Frequently Asked Questions

Which meeting platforms are supported?
Any platform that lets you save a recording. Zoom, Microsoft Teams, Google Meet and Webex all produce MP4 or M4A files you can upload, up to 500 MB and 6 hours. Zoom cloud recordings can also be pasted as a share link, as long as it is not password-protected. An in-person meeting recorded on a phone works the same way.
How accurate is speaker identification?
It is reliable when people take turns and each has a decent microphone. Speaker identification labels voices as Speaker 1, Speaker 2 and so on, on every plan; it does not know names, so on the paid plans you rename them yourself. Crosstalk, one laptop microphone shared by a whole room and similar-sounding voices cause mix-ups, so skim the labels before you share the notes.
Can I transcribe meetings in other languages?
Yes. Hear2Text recognises 100 languages and detects the spoken one automatically, so nobody picks a language before uploading. A meeting held in German comes back as German text. On the paid plans you can translate the finished transcript into another language, which helps when part of the team was not in the room or does not speak the language well.
How do I share transcripts with my team?
Export it and send the file. The free plan exports TXT; the paid plans add Word, PDF, SRT and VTT. A Word or PDF file drops straight into an email, a shared drive or a project tool, and plain text pastes into any notes app. There is no Slack, calendar or CRM integration, so the exported file is how the notes reach your team.
Is my meeting content secure?
Your recordings and transcripts travel over an encrypted connection and stay private to your account: nobody else sees them unless you share them, and you can delete a meeting whenever you want. That is not a certified standard. Hear2Text holds no SOC 2 or HIPAA certification, offers no end-to-end encryption and does not delete files automatically, so check your company's policy before uploading confidential meetings, and tell everyone the call is being recorded.
Can I transcribe live meetings in real time?
No. Hear2Text has no live transcription and no bot that joins your call. Record the meeting in Zoom, Teams or Google Meet, or on your phone, and upload the file once it ends, or paste a Zoom cloud-recording share link. Recordings up to 6 hours and 500 MB are accepted, and the transcript is ready in minutes rather than hours.

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