Hear2Text

Transcribe Webinar Recordings to Text

Turn a recorded webinar into an editable, timestamped transcript. Paste a Zoom cloud-recording or YouTube Live replay link, or upload the file from any webinar platform. The free plan includes 120 minutes every week, enough for about two one-hour sessions.

Transcribe a webinar recording

Paste a replay or Zoom share link, or press Transcribe to upload the file

Free plan: 120 minutes every week. Recordings up to 500 MB and 6 hours.

Works with the recording from any webinar tool

If your platform can record, Hear2Text can transcribe it. In Zoom, turn on cloud recording and paste the share link, or upload the MP4 or M4A from a local recording. For Teams, Google Meet, Webex or GoToWebinar, download the recording and upload it. Public YouTube Live, Vimeo, LinkedIn Live and Facebook Live replays can be pasted as links. Files can be up to 500 MB and 6 hours long; replays that need a login or password cannot be fetched.

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Captions, recaps and blog drafts from one recording

A webinar transcript is raw material for more than one thing. Export an SRT or VTT file to caption the replay, a Word or PDF document for people who prefer to read, or plain TXT to paste into a blog draft or newsletter. The free plan exports TXT; the other formats, AI summaries and translation are on the paid plans. Speakers are labelled Speaker 1, Speaker 2 and so on, so replace the labels with the presenter's and host's names in your copy before you publish.

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Find the Q&A and key moments without rewatching

Every segment of the transcript carries a timestamp, so finding the moment someone asked about pricing or integrations is a text search instead of scrubbing through an hour of video. The AI assistant can list the audience questions or point you to where a topic came up. Accuracy is up to 99% on clear audio; attendees asking questions over weak laptop microphones, or two people talking at once, will need a quick check.

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Ask questions about the webinar

Once the webinar is transcribed, ask the AI assistant about it in plain language: what the presenter said about pricing, which questions the audience raised, or a short recap to send people who registered but did not attend. The assistant is part of the paid plans.

  • Recap the main points
  • Pull out the audience questions
  • Find where a topic came up
  • Draft posts from quotable lines
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How to transcribe a webinar

From finished webinar to searchable text, in four steps.

  1. Step 01

    Add the recording

    Paste a Zoom cloud-recording share link or a public replay link, or upload the MP4 or audio file your webinar tool saved.

  2. Step 02

    Let Hear2Text transcribe it

    The language is detected automatically, from 100 supported, and the transcript is ready in minutes with a timestamp on every segment.

  3. Step 03

    Review and find key sections

    Read through in the browser, correct product names and jargon, and ask the assistant where the Q&A or demo starts.

  4. Step 04

    Export for the replay or recap

    Download TXT on the free plan, or SRT, VTT, Word and PDF on a paid plan for captions and handouts.

Who uses webinar transcripts

Anyone who runs webinars and wants the talk in writing afterwards.

  • Marketing teams

    A marketer transcribes last week's product webinar, adds SRT captions to the replay and turns the strongest ten minutes into a blog post.

  • Training departments

    On a paid plan, a trainer turns a recorded onboarding webinar into a Word handout new hires can read and search instead of rewatching the full session.

  • Sales teams

    A sales team reviews the Q&A from a prospect webinar to see which objections came up, then shares the exact answers with reps who missed it.

  • Event organizers

    An organizer running a three-hour virtual summit uploads each session afterwards and sends attendees a written recap with links to the replay minutes.

What you get from a webinar transcript

  1. Speaker labels

    The transcript separates voices as Speaker 1, Speaker 2 and so on, on every plan, so the host, presenter and panelists are easy to tell apart.

  2. Locate the demo and the Q&A

    There is no automatic chaptering, but the assistant can tell you where the demo, the pricing discussion or the Q&A begins, with timestamps you can check.

  3. Timestamps on every segment

    Each segment has its start time, so you can link attendees to the exact minute in the replay where a question was answered.

  4. Recaps and posts from the talk

    Ask the AI assistant for a recap, an outline or quotable lines, then shape them into a follow-up email, blog post or social posts.

  5. Keep a library of past sessions

    Transcripts stay in your account. Open last quarter's webinar, edit a name that came out wrong, and export it again whenever you need it.

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Frequently Asked Questions

Which webinar platforms work with Hear2Text?
Any platform that gives you a recording. Upload the MP4, M4A or other file from Zoom, Teams, Google Meet, Webex, GoToWebinar or similar tools, up to 500 MB and 6 hours. Or paste a public link: Zoom cloud-recording share links, YouTube Live replays, Vimeo, LinkedIn Live and Facebook Live replays work. Replays behind a login or password must be downloaded and uploaded.
Can I transcribe a live webinar in real time?
No. There is no live transcription and no bot that joins a Zoom, Teams or Meet session. Record the webinar with your platform's recording feature, then upload the file or paste a public replay link, such as a Zoom cloud-recording share link or a YouTube Live replay. A one-hour webinar comes back as text in minutes, not hours.
How do I turn a webinar into a blog post?
Start with the transcript. Transcribe the recording, then ask the AI assistant for an outline of the talk, the three strongest points, or a draft section on one topic. Copy the parts you want, rewrite them in your own voice and check every quote against the recording. The transcript also gives you exact wording and timestamps for linking to moments in the replay.
Can Hear2Text find the Q&A part of a webinar automatically?
Not as an automatic label. Hear2Text does not mark sections in the transcript, but every segment has a timestamp, so you can jump to where the Q&A starts. You can also ask the AI assistant to list the questions the audience asked and the answers given. Check its list against the transcript before publishing it.
Can I search across all my webinar transcripts at once?
No, not in one search. Each webinar is its own transcript, and the AI assistant answers questions about one transcript at a time. Your transcripts stay in your account, so you can open any past webinar and search or ask about it. If you need that, export each transcript and keep them in a shared folder where their own search tools work.
Can I add captions to my webinar recording?
Yes, on a paid plan. Transcribe the recording, correct any names or terms in the browser editor, then export an SRT or VTT file and upload it next to the replay on YouTube, Vimeo or your webinar platform. The captions follow the transcript's segment timestamps. The free plan exports TXT only, so caption files need the $9.99 monthly or $89.99 yearly plan.

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Turn your last webinar recording into text

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Transcribe a webinar with 120 free minutes every week

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